Since the advent of the Internet and related advancements, businesses have relied on technology in recent decades more than ever before. One of the most widely used functions today is the web conference, which is rapidly replacing in-person conferences due to their flexibility and portability. Thanks to laptops and smartphones, people can now check in at work wherever (and whenever) they are.
Microsoft is due to launch a new version of its productivity suite, known as Office 365, in the near future. Web conference tools are included among its many apps, and business owners and employees alike may be eager to get to know how this function works. To help you prepare for its arrival, we’ve gathered a list of tips on how to hold the most successful web conference possible.
Make Sure You’re Somewhere Quiet
Everyone has been in the middle of a meeting at least once and either had background noise infiltrate from their side of the conference or heard it filter in from someone else. When this happens, emotions can range between embarrassment and annoyance. The bottom line is no one likes interruptions! Whether you’re hosting or just sitting in on a conference, be sure you’re in a quiet room that’s free of distractions before the meeting kicks off. Your coworkers will appreciate the lack of interruptions!
Get to Know Your Platform
There are as many web conference platforms out there as there are computer and phone models, each of them sporting their own unique functions and layouts. Generally, you’ll want to be familiar with the specific platform you’re using for your conference before it begins. Otherwise you could stall the meeting for far longer than you or the rest of your staff had planned, while trying to figure out the controls. Take a crash course in your program of choice beforehand if it’s one you aren’t familiar with. For an easier time familiarizing yourself, feel free to consult your local IT consulting services!
Engage with Your Audience
Just because your meeting isn’t face-to-face doesn’t mean you can be impersonal. Try to be inviting and engaging with your audience! They’re more likely to get into your topic if you treat them like they’re welcome. Be as personable as possible. Fill them in on what you’re all gathered for and give everyone a greeting. By doing this, you’re guaranteed to have a more productive and enjoyable conference across the board!
Naturally, the most important key to a successful web conference is a working, effective platform for holding said conference in the first place! If you’re struggling to learn the ropes of your platform or are experiencing confusing technical issues, a team of managed service providers can give you a hand. We at Single Point of Contact are dedicated to providing you with acomplete managed IT support service to help your business run more smoothly. Contact us to learn how we can help you!